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EzzyBooks - Security Practices & Policies

EzzyBooks Application Security, Policies and Procedures.

We take our responsibilities to securing your data seriously. The purpose of this policy is to define EzzyBooks application, physical and network security assessments within EzzyBooks LLC. EzzyBooks application assessments are performed to identify potential or realized weaknesses as a result of inadvertent mis-configuration, weak authentication, insufficient error handling, sensitive information leakage, etc. Discovery and subsequent mitigation of these issues will limit the attack surface of EzzyBooks LLC services available both internally and externally as well as satisfy compliance with any relevant policies in place.

Scope

This policy covers all EzzyBooks application security assessments requested by any individual, group or department for the purposes of maintaining the security posture, compliance, risk management, and change control of technologies in use at EzzyBooks LLC. All EzzyBooks application security assessments will be performed by delegated security personnel either employed or contracted by EzzyBooks LLC. All findings are considered confidential and are to be distributed to persons on a “need to know” basis. Distribution of any findings outside of EzzyBooks LLC is strictly prohibited unless approved by the Chief Executive Officer. Any relationships within multi-tiered applications found during the scoping phase will be included in the assessment unless explicitly limited. Limitations and subsequent justification will be documented prior to the start of the assessment.

Policy

EzzyBooks applications are subject to security assessments based on the following criteria:

a) New or Major Application Release – will be subject to a full assessment prior to approval of the change control documentation and/or release into the live environment.

b) Third Party or Acquired Application – will be subject to full assessment after which it will be bound to policy requirements.

c) Point Releases – will be subject to an appropriate assessment level based on the risk of the changes in the application functionality and/or architecture.

d) Patch Releases – will be subject to an appropriate assessment level based on the risk of the changes to the application functionality and/or architecture.

e) Emergency Releases – An emergency release will be allowed to forgo security assessments and carry the assumed risk until such time that a proper assessment can be carried out. Emergency releases will be designated as such by the Chief Information Officer or an appropriate manager who has been delegated this authority. Security issues that are discovered during assessments must be mitigated based upon the following risk levels. The Risk Levels are based on the OWASP Risk Rating Methodology. Remediation validation testing will be required to validate fix and/or mitigation strategies for any discovered issues of Medium risk level or greater.

a) High – Any high risk issue must be fixed immediately or other mitigation strategies must be put in place to limit exposure before deployment. Applications with high risk issues are subject to being taken off-line or denied release into the live environment.

b) Medium – Medium risk issues should be reviewed to determine what is required to mitigate and scheduled accordingly. Applications with medium risk issues may be taken off-line or denied release into the live environment based on the number of issues and if multiple issues increase the risk to an unacceptable level. Issues should be fixed in a patch/point release unless other mitigation strategies will limit exposure.

c) Low – Issue should be reviewed to determine what is required to correct the issue and scheduled accordingly.

The following security assessment levels shall be established by EzzyBooks LLC or other designated organization that will be performing the assessments.

a) Full – A full assessment is comprised of tests for all known EzzyBooks application vulnerabilities using both automated and manual tools based on the OWASP Testing Guide. A full assessment will use manual penetration testing techniques to validate discovered vulnerabilities to determine the overall risk of any and all discovered.

b) Quick – A quick assessment will consist of a (typically) automated scan of an application for the OWASP Top Ten web application security risks at a minimum.

c) Targeted – A targeted assessment is performed to verify vulnerability remediation changes or new application functionality.

Policy Compliance

Compliance Measurement

EzzyBooks LLC Information Security team will verify compliance to this policy through various methods, including but not limited to, periodic walk-thrus, video monitoring of our facilities including data centers, business tool reports, internal and external audits, and feedback to the policy owner.

Exceptions

Any exception to the policy must be approved by the Chief Executive Officer in advance.

Non-Compliance

An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment. EzzyBooks application assessments are a requirement of the change control process and are required to adhere to this policy unless found to be exempt. All EzzyBooks application releases must pass through the change control process. Any release that do not adhere to this policy may be taken offline until such time that a formal assessment can be performed at the discretion of the Chief Executive Officer.

256-bit SSL Encryption

All information transmission from your browser and EzzyBooks are all secured from hackers with 256-bit SSL encryption. When you visit any EzzyBooks site, look at the browser to make sure there is log icon. The lock icon signifies that you are not talking to a phishing site impersonating EzzyBooks and that your data is secure in transit.

Firewall

EzzyBooks application including your data rests securely behind SONICWALL Network Security Appliance firewalls

Physical security

Our datacenters are hosted in some of the most secured facilities that are protected from physical and logical attacks as well as from natural disasters such as earthquakes, fires, floods, etc.

Our datacenters is gated and screened by highly powerful and certified Intrusion Detection / Intrusion Prevention Systems with 24/7 video surveillance systems and security guards.

Contact Information

If you have any questions about Security Policies and Procedures or found any vulnerabilities in our security process, please contact our Information Security Department via email or phone.

Still Got Questions? We are here to help. Email Privacy@EzzyBooks.com or Call (877) 855-6222.

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